CII 5S Excellence Award 2011

5S – An Introduction

Based on the five Japanese words begin with `S’ that makes remarkable impact in the workplace organisation methodology and standardized work procedures. 5S simplifies the work environment, reduces waste and non-value activity while improving quality efficiency and safety. The five ‘S’ are – Sorting (Seiri), Straightening or setting in order / stabilize (Seiton), Sweeping or shining or cleanliness/systematic cleaning (Seiso), Standardizing (Seiketsu) and Sustaining the discipline or self-discipline (Shitsuke). Later Safety, Security and Satisfaction were added in the 5S processes.

Indian organizations have been successfully adopting 5S practices. The fully implemented 5S practices create positive impact with customers, increase morale, increase efficiency, less waste, better quality and faster lead time that will make an organization more profitable and competitive in the market place. The 5S practices that lead to employees’ self pride about their own organization.

5S Excellence Awards

The 5S Excellence Award – an annual activity, initiated in 2005 by CII Southern Region. This Award is to motivate and recognize excellent 5S practices in the member organizations. In the last 5 years, many Large, Medium and SSI units have participated in the competition. This year, it has been decided to include Industrial Estate companies in the competition and their Best 5S practices will be recognized. It is also decided to introduce Sustenance Award among the companies that have won 1^st Prize in the earlier competitions based on the criteria of sustaining the 5S standards through Total Employee Involvement.

Scope of Award

The award is based on a structured evaluation and on-site visit and selection process by a team of Assessors and as per criteria laid.

Assessment/Selection Process

1. The following documents are to be sent along with the Self Assessment Sheet.

• Before & after “5S” photographs
• 5S manual, if any
• Organization structure for 5S
• 5S vision statement and objectives
• Waste disposal procedures
• Implementation steps adopted
• Tangible and intangible benefits out of 5S initiatives

1. Assessment / Award Presentation Format
2. Self assessment sheets / required documents which do not contain relevant information will not be accepted by the Assessors.
3. A team of 2-3 Assessors would visit each company for on-site evaluation. The actual costs of the visiting Assessors would have to be borne by the applicant company. The following are to be provided to the assessors:

• Stage I– Appraisal of Self Assessment Sheets by panel of judges.
• Stage II – Site visit by Assessors and selection of companies for first, second and third prizes, strong commitment, merit and special recognition for SSI//Industrial Estate category and Sustenance Award for the past 1^stPrize winners of the previous editions.
• Stage III – Winners will be invited to make a presentation. The presentation by winners and awards distribution ceremony is scheduled on 4 November 2011 at Hotel Park Sheraton, Chennai.

• Assessor travel (by train or air, whichever is applicable). CII will intimate the schedule for enabling for booking tickets
• Local conveyance, local stay and hospitality arrangements
• Professional fee of Rs. 4000/- per assessor to be paid directly on the day of the visit.

1. Based on the findings and observations of the site visit, the assessors will select the first, second and third prize winners from each category. The final assessment/site visit feedback report will be sent to all applicant companies for improvement.
2. CII will intimate the companies on the result. The decision of the assessors in selection of winners will be final.

Participation Fee

1. Companies interested in applying for the Award may submit the “Self Assessment Sheet” duly filled along with the applicable Participation Fee to be sent to below mentioned address. Self Assessment Sheet can be downloaded from the link http://fs9.formsite.com/CIITN/images/CII_5S_Excellence_Award_SAS.doc

Participation Fee:          

1. 1.    Large Scale Companies: Rs 30884/- (incl of 10.3% service tax)
2. 2.    Medium scale Companies: Rs 27575/- (incl of 10.3% service tax)
3. 3.    SSI/Indl Estate companies: Rs 13788/- (incl of 10.3% service tax)
4. Please note the DD / Cheque drawn in favour of Confederation of Indian Industry payable at Chennai and to be sent to:

Mrs Vedha Murali, Executive Officer
Confederation of Indian Industry, 98/1 Velacherry Main Road, Guindy, Chennai 600032
Tel: 044-42444555; Mob: 9884377349 Email : vedha.murali@cii.in.

Time Lines

Last date for submission of documents along with Entry Fee           : 7 Oct 2011

Assessors site visit                                                                             : 14 Oct to 25 Oct 2011

Presentation by Winners & Award Distribution Ceremony                : 4 Nov 2011 at Hotel Park Sheraton, Chennai

Categories of Award

• Three winners from manufacturing sector
• Three winners from service sector
• Special Recognition award for SSI companies/Industrial Estates
• One Sustenance Award 

Winner Selection Methodology

v  The top three scoring companies will be awarded with trophy and certificates.

v  The company with highest points will receive the CII Rolling Trophy.

v  Strong Commitment certificates would be given for 3 qualifying companies

v  Companies scoring above 500/1000 marks will be awarded a “Certificate of Merit”.

v  All participating companies will receive participation certificates.

The winners would be awarded the prizes during a special award ceremony. The date for the award ceremony would be intimated to all participants.